Stanford University Material Transfer Agreement

Stanford researchers are required to use an agreement to share human tissue, human blood samples or other human research samples. These transfers must be approved in advance by the Human Subjects Panels (IRBs). See FAQs for human tissue transfer agreements. ICO recommends that PIs who wish to have a hardware shipping agreement use one of the standard agreements listed below. Please also fill out the online information form and send it. Access to large datasets is an important part of research at Stanford. Often, data providers or recipients need a written or online agreement signed. Data agreements are different from hardware transfer agreements, which typically involve the transfer of hardware laboratory equipment such as reagents, cell lines or mice. Certain types of materials must be approved by research compliance panels as part of the university policy before being shipped. For more information, see the “Human Subjects Panels” (IRB), Stem Cell Research Oversight (SCRO), Laboratory Animals (A-PLAC), Biosafety (EH-S) and Radiological Hazards (EH-S). Not always. The university encourages researchers, biomedicals and other laboratory research materials, if possible, to share without any agreement. A number of other research institutes have agreed to share research materials, either without agreement or through a standard MTA, whenever possible.

Please refer to the memo from the Vice-Provost of Stanford and Dean of Research. Stanford encourages the free exchange of information and materials with fellow researchers, whether these colleagues work in other academic or non-profit institutions or in industry. The growing practice of using MTAs when non-human biological materials are shared for in vitro research has become an obstacle to these interactions. We have worked with our peers to eliminate, as far as possible, the use of ATMs and instead rely on the long-standing practice of publicly recognizing colleagues for the documents they have made available in documents and presentations. As a result, Stanford does not require or encourage the use of an MTA if you use non-human biological material for in vitro research to your research colleagues. Restrictions, materials or research results are generally not appropriate between university researchers and are generally not necessary between academics and industrial researchers. SLAC prohibits the exchange of funds between the parties under an MTA and a fund-in agreement, such as the SPP or CRADA agreement. B, or a “fund-out” agreement such as a contracting agreement that could be used when funds are necessarily exchanged between the parties in connection with the transfer of equipment. In order for SLAC to remain in compliance with the Stanford-DOE Prime contract, SLAC needs the use of an MTA to send materials to SLAC or send materials to SLAC premises. In addition, an MTA must be subject to internal control, authorization and full execution by the signatories before a document is transferred. Any SLAC staff member who wishes to initiate the MTA verification process should create a new TARC form for the MTA via the SLAC ServiceNow portal: slacprod.service-now.com/navpage.do. The Proposal Adage Office (PAO), SLAC Legal and sometimes TARC will work with SLAC staff to determine the appropriate model, assess key risk factors, negotiate terms with the other party, approve the MTA and obtain the signatures necessary to implement the MTA.